Loughmore NS Health & Safety Statement
The Board of Management brings to the attention of its staff and school community the following arrangements for safeguarding the safety, health and welfare of those attending, employed and working in the school.
The Board of Management of Loughmore NS wishes to ensure that as far as is reasonably practical to ensure the safety of all pupils, teachers, employees and visitors from 9.10am – 3.10pm during each school day, and also in extracurricular activities undertaken and afterschool facilities provided within the school grounds with the expressed permission of the Board of Management and outside of school hours under the supervision of the teachers and any other approved person. The BOM also endeavours to ensure that as far as is reasonably practical –
- The design, provision and maintenance of all places in the school shall be safe and without risk to health.
- There shall be safe access to and from places of work.
- Plant and Machinery may be operated safely in so far as is possible.
- Work systems shall be planned, organised, performed and maintained so as to be safe and without risk to health.
- Staff shall be instructed and supervised in so far as is reasonably possible so as to ensure the health and safety at work of its employees.
- Protective clothing or equivalent shall be provided as is necessary to ensure the safety and health at work of its employees.
- Plans for emergencies shall be complied with care and revised as necessary.
- The safety and prevention of risk to health at work in connection with use of any article or substance.
- This statement will be continually revised by the Board of Management as necessity arises, and shall be re-examined by the Board on at least an annual basis.
- Employees shall be consulted on matters of health and safety.
- Provisions shall be made for the election/appointment of a safety representative from the staff.
The Board of Management of Loughmore NS recognises that its statutory obligation under legislation extends to employees, students, to any person legitimately conducting school business, and to the public.
The Board of Management of Loughmore NS undertakes to ensure that the provisions of the safety, Health and welfare at Work Act 1989 are adhered to:
Duties of Employees
It is the duty of every employee while at work:
- to take reasonable care for his/her own safety, health and welfare, and that of any person who may be affected by his/her acts or omissions while at work.
- To co-operate with his/her employer and any other person to such extent as will enable his/her employer or the other person to comply with any of the relevant statutory provisions.
- To use in such manner so as to provide the protection intended, any suitable appliance, protective clothing, convenience, equipment or thing provided (whether for his/her lone use or for use by him/her in common with others) for securing his/her safety, health or welfare at work.
- To report to the Board of Management without unreasonable delay, any defects in plant, equipment, place or work, or system of work, which might endanger safety, health or welfare of which he/she becomes aware.
No person will intentionally or recklessly interfere with or misuse any appliance, protective clothing, convenience or other means or thing provided in pursuance or any of the relevant statutory provisions or other wise, for securing safety, health or welfare or persons arising out of work activities.
Employees using available facilities and equipment provided should ensure that work practices are performed in the safest manner possible (see section 9 of safety, health and welfare at Work Act 1989).
Consultation and Information
It is the policy of the Board of Management of Loughmore NS to consult with staff in preparation and completion of hazard control forms, to give a copy of the safety statement to all present and future staff, and to convey any additional information or instructions regarding health, safety and welfare at work to all staff as it becomes available. Health, safety and welfare at work will be considered in any future staff training and development plans. Pupils will be briefed regularly by the class teacher in class or at whole school assemblies as appropriate, with regards to Health and Safety Issues. Hazards will be identified by the staff and communicated to the school community as they arise. Fire drills to be conducted once a term. Teachers to be briefed on a daily basis as appropriate/necessary – staff notice/communication board also used to highlight Health and Safety issues/hazards. The BOM will meet regularly and address Health and Safety Issues at each meeting as necessary. The Principal will liaise regularly with the Chairperson with regards to maintenance issues on an ad hoc basis/as necessary.
Hazards shall be divided into two categories. Those which can be rectified will be dealt with as a matter of urgency. Those that cannot will be clearly indicated and appropriate procedures listed beside them and the school community, in particular the staff and pupils, will be alerted to them. All hazards shall be eliminated in so far as resources and circumstances allow.
It is the policy of the Board of Management of Loughmore NS that:
- The Board of Management will ensure that an adequate supply of fire extinguishers, suitable for the type of fires likely to occur in each area, is available, identified and regularly serviced by authorised and qualified persons. Each fire extinguisher shall have instructions for its use.
- The principal will ensure that fire drills shall take place at least once a term.
- Fire alarms shall be clearly marked. (Responsibility of Board of Management Safety Officer)
- Signs shall be clearly visible to ensure that visitors are aware of exit doors and routes.(Staff Safety Officer)
- All doors, corridors, and entries shall be kept clear of obstruction and shall be able to be opened at all times from within the building. Each teacher who has an exit in her classroom must ensure it is kept clear.
- A plan of the school shows assembly points outside the school.
- Assembly areas are designated outside each building, and the locations specified.
- Exit signs shall be clearly marked.
- All electrical equipment shall be left unplugged when unattended for lengthy periods and when the building is empty. Teachers are responsible for their own classroom. The secretary/Principal, as appropriate, is responsible for the office. Staff room is every teacher’s responsibility. Cleaner to check when cleaning.
- Principal shall be responsible for fire drills and evacuation procedures.
- All recommendations made by a Fire Officer in addition to these provisions shall be implemented.
NB: Please see Fire Drill & Evacuation Policy.
The following hazards (in so much as can be identified) are considered by the Board of Management to be a source of potential danger and are brought to the attention of all concerned.
- Wet corridors – signs recently purchased.
- Climbing frames – closely supervised at break times. Rota devised to ensure a safe number of pupils at any one time are playing here.
- Oil Tank – locked in.
- Trailing leads – are kept neat and tucked away where possible.
- Computers – switched off each evening.
- Guillotine – used in staffroom/office only by adults.
- Electric kettle/Burko Boiler – in staffroom away from pupils.
- Boiler house – locked at all times.
- Ladders – locked away in boiler house.
- Moss on school yard – regularly swept away, sprayed with Mossgo.
- Lawnmower – not in operation during school hours.
- Yard too small for all pupils to be there at one time – rota devised. New senior yard proposed for future (contingent on funding).
- Icy surfaces on a cold day – salted before school when possible.
- Mats in corridors – checked at regular intervals throughout the day by staff to ensure safety.
- Manhole covers on path into school very slippy in wet weather – supervision issue.
- Front door to school unsafe – requires replacement or at least a safety catch.
- School exit door (left) in new extension is broken and is not used during school time – fire officer to be consulted regarding advice.
- Flooding outside of this door is problematic at times.
- Fire windows in old school rooms are tricky to use.
- Slope in link corridor between new and old building hazardous – in place mat.
- Car park has a slope – cars are parked with rear to wall.
- Path up to school from school gate has a slope – railing to be investigated.
- Steps up to front door are hazardous. – railing to be investigated.
- Old disused entrance – blocked up.
- Swings in the play area – supervised closely at break times.
- Portacabins – supervision issue – door left open during use.
- Tiled floor in entrance hall – non-slip mats and wet floor signs in use.
- Draughts closing doors – signs.
- Traffic calming measures outside of school – county council has been approached with regards to erecting flashing lights/school signs on the road outside of the school.
To minimise these dangers the following safety/ protective measures must be adhered to (see duties of employee pages 1-2 of this document):
- Access to and operation of plant/equipment is restricted to qualified members of the staff, whose job function is that of running, maintaining, cleaning and monitoring particular items of plant in the course of their normal duties. Copies of this Safety Statement will be sent to all contractors prior to contract by the Principal/Board of Management. Any other contractors entering the school must be shown a copy of the schools Safety Statement and shall adhere to its provisions.
- In addition all such plant and machinery is to be used in strict accordance with the manufactures instructions and recommendations.
- Where applicable Board of Management will ensure that members of the staff will have been instructed in the correct use of plant, machinery and equipment.
- All machinery and electrical equipment are fitted with adequate safeguards.
- Precautionary notices, in respect of safety matters are displayed at relevant points.
- Ladders must be used with another person’s assistance.
- Avoid use of glass bottles where possible by pupils. Remove broken glass immediately on discovery
- Board of Management will check that floors are clean, even, non-slip and splinter-proof.
- Principal will check that PE equipment is stacked securely and in positioned so as not to cause a hazard.
- Check that all PE and other mats are in good condition.
- An annual routine for inspecting furniture, floors, apparatus, equipment and fittings. Board of Management Safety Officer and Staff Safety Representative.
- Check that wooden beams, benches etc. Are free from splinters and generally sound.
- Check that vaulting horses, beams and benches are stable and do not wobble when in use.
- Check that there are no uneven/broken/cracked paving slabs. Caretaker under Board of Management.
- Will check that roofs, guttering, drain pipes etc as far as can be seen are sound and well maintained. Board of Management Safety Officer.
- Teachers check that manholes are safe.
- Check that all play areas are kept clean and free from glass before use.
- Check that outside lighting works and is sufficient. Board of Management.
- Check that all builder’s materials, caretakers’ maintenance equipment, external stores etc are stored securely. Principal and Board of Management Safety Officer.
- Check that refuse is removed from building each day and is carefully stored outside. Caretaker.
Paths, school yard, kitchen equipment, electrical appliances, floor surfaces when wet.
It is the policy of the Board of Management of Loughmore NS that machinery, kitchen equipment and electrical appliances are to be used only by competent and authorised persons. Such appliances and equipment will be subject to regular maintenance checks. Pupils will be reminded regularly to take care in the yard and when the weather is wet/icy in particular.
Arrangements will be made for all appliances to be checked on a regular basis at least annually by a competent person (i.e.) maintenance person, the supplier or his agent. Before using any appliance the user should check that:
- All safety guards which are a normal part of the appliance are in working order
- Power supply cables/leads are in tact and free of cuts or abrasions.
- Unplug leads of appliances when not in use.
- Suitable undamaged fused plug tops are used and fitted with the correct fuse.
- Follow official guidelines issued by the Health and Safety Authority.
It is the policy of the Board of Management of Loughmore NS that all chemicals, photocopier toner, detergents etc be stored in clearly identifiable containers bearing instructions and precautions for their use and shall be kept in a locked area, and protection provided to be used when handling them. (Secretary/Cleaner/Principal where appropriate).
Drugs and Medication
It is the policy of the Board of Management of Loughmore NS that all drugs, medications, etc be kept in a secure cabinet, locked at all times and the key kept in a separate and secure place and used only by trained and authorised personnel. See Administration of Medication Policy.
To ensure the continued welfare of the staff and children, toilet and cloakroom areas are provided. A Staffroom separate from the work area is provided, where tea and lunch breaks may be taken. Staff must co-operate in maintaining a high standard of hygiene in this area.
A high standard of hygiene is encouraged at all times. Adequate facilities for waste disposal are in place. An adequate supply of hot and cold water, paper towels and soap and sanitary disposal facilities must be available.
Members of staff and students are reminded:
- A person who is under medical supervision or on prescribed medication and who has been certified fit for work, should notify the school of any known side effect or temporary physical disabilities which could hinder their work performance and which may be a danger to either themselves or their fellow workers. The school will arrange or assign appropriate tasks for the person to carry out in the Interim.
- Staff and students are not allowed to attend the premises or carry out duties whilst under the influence of illicit drugs or alcohol. Any person found breaking this rule will be liable to disciplinary action.
It is the policy of the Board of Management of Loughmore NS that every attempt will be made to avoid the creation of slippery surfaces. The washing of floors shall be conducted, as far as is possible, after school hours to eliminate as far as possible, the danger of slipping. Where floors are wet, warning signs regarding wet floors shall be used. Attention is drawn to the possibility of outside floors and surfaces being affected by frost in cold weather, and staff and pupils shall be told to exercise caution when entering/exiting the school building at all entrances/exits. Step edges shall be highlighted with clearly marked edges of a non-slip nature wherever practical.
It is the policy of the Board of Management of Loughmore NS that the school shall be a non-smoking area to avoid hazard to staff and pupils of passive smoking.
The Board of Management shall minimise the danger arising from broken glass. Staffs are asked to report broken glass to the Principal so that it may be immediately removed.
It is the policy of the Board of Management of Loughmore NS that all infectious diseases shall be notified and steps taken to ensure the safety of staff and students against all such diseases. The Board of Management will endeavour to minimise the risk by adherence to sound principals of cleanliness, hygiene and disinfection and have provided disposable gloves for use in all First Aid applications, cleaning tasks, etc. Toilets and washrooms shall be provided at all times with an adequate supply of water, soap, towels and a facility for the safe disposal of waste. The HSE carries out periodic health checks on the pupils. Teachers are encouraged to be vigilant and to watch closely for signs of infectious diseases in pupils and also lice infestation. It is the policy of the school to inform the parents/guardians in writing when this occurs. Children/staff with infectious viruses are discouraged from attending school until they have regained full health.
It is the policy of the Board of Management of Loughmore NS that insofar as is possible a member of staff shall be trained to provide First Aid to staff and pupils.
- Notices are posted in office detailing:
- arrangements for giving first aid,
- location of first aid boxes,
- procedure of calling ambulances etc….,
- telephone numbers of local Doctor, Gardaí, Hospital.
- All incidents, no matter how trivial and whether to employees or to students or to members of the public must be reported immediately to the person responsible for the hazard identified in the Statement or in the event that the accident/incident occurs in any other place to which that paragraph dealing with hazards does not relate to the Safety Officer. This is necessary to monitor the progress of safety standards and to ensure that the proper medical attention is given where required. An Accident Report File is to be maintained for the recording of all accidents and incidents by the Safety Officer.
Principal/Deputy Principal will see that there will be maintained in the school a properly equipped First Aid Box available to staff at all times containing:
- sticking plasters
- Anti-histamine for Stings, etc.
- Disinfectant (e.g.) Savlon
- Eye lotion (e.g.) Optrex
- Antiseptic cream
- Cotton Bandage
- Cream for First Aid treatment of Burns
- Antiseptic Wipes
- First Aid Chart
Disposable gloves must be used at all times in administering First Aid
(Please see our Accident, Injury and Medical Emergency Policy)
Access to School
In as much as is compatible with the practical layout of the school premises, anyone entering the school premises shall be required to identify themselves to the Principal or the Secretary as relevant before gaining admittance to the school. Any contractor must make direct contact with the Principal before initiating any work on the premises and shall be shown a copy of the safety statement applying to the school and shall agree to its provisions.
While work is in progress, any noise shall be avoided wherever possible during school hours and shall at all times be reduced to the minimum necessary. The contractor and his workmen shall not create any hazard, permanent or temporary, without informing the principal or his nominated agent and shall mark such hazard with warning signs or other suitable protection.
We recognise that adequate supervision is essential for the safety of all pupils. Please see our supervision policy.
- All parent/guardians/carers in the interest of safety must obey all signs upon entering the school grounds.
- Cars are advised to drive slowly past the school and park appropriately outside of the school. Those parking outside the school grounds are advised to accompany children to and from the school gate.
Revision of This Safety Statement
This statement shall be regularly revised by the Board Of Management of Loughmore NS in accordance with experience and the requirements of the Health and Safety and Welfare at Work Act 1989 and the Health and Safety Authority.
Role of the Safety Officer:
Under the Health, Safety Welfare at Work Act 1989, the Safety Officer has the following rights to:
- make representations and to consult the employer.
- carry out workplace inspections, subject to agreement.
- information from the employer.
- to be told when an Inspector is on the premises.
- receive advice and information from the Inspector.
- investigate accidents or dangerous occurrences.
- investigate potential hazards and complaints, subject to agreement.
- time off (at no cost to the Safety Officer) to acquire knowledge.
- time off for the discharge of his / her functions as a Safety Representative.
The Safety Representative shall not be placed at any disadvantage at his / her place of work.
Nothing in the Act shall be construed as conferring a right of action in civil proceedings in respect of any failure to comply with any duty imposed by or under section 6 – 11.
A copy of this statement will be issued to all staff members/employees of the BOM, all BOM members, the chairperson of the Parent Association, and a copy will also be available on the school website and in hard copy from the secretary’s office on request.
This policy requires the co-operation of all employees. It shall be reviewed annually or more frequently if necessary, in the light of experience, changes in legal requirements and operational changes. A safety audit shall be carried out annually by the Board of Management Safety Officers and a report made to staff. All records of accidents and ill-health will be monitored in order to ensure that any safety measures required can be put in place to minimise the recurrence of such accidents and ill-health.
Prepared by representatives of the Board of Management, in consultation with parents and teachers in accordance with the safety, Health and Welfare Act at Work Act 1989